Identifying where items fall in the quadrants helped to reduce my stress level. It helps to prioritize tasks and minimize distractions.
Now that I am able to identify when a task is a Q3, distraction to my work load, I can prioritize it easier and while it can still be completed for someone else’s Q1 and while I may still have a sense of urgency for the task I don’t have to accept the burden of the stress of the issue.
Learning how to drag emails to tasks or calendar events has been a life changing experience. I now can move the emails and know that I will be reminded to follow up electronically so I don’t have to try to keep it in my mind until it is done. I can just set the task with a reminder and then forget it so that I can focus on the current task at hand. I have set color coded categories that are Quadrant specific and broken by personal or work. That way when I get a new unexpected Q1 or Q2 task it can quickly and easily see what it moves and what the priorities were without having to review each task.
It only takes a few seconds pre task to set the category but it save a lot of time when you have to readjust your day to work in the unexpected.
Contributed by a 5 Choices Participant