Ever feel like your life is determined by what lands in your email inbox? You can change your perspective just by changing your view.
Instead of starting your day with a list of email to-do’s that make you feel stressed and overloaded, start it with a view of your calendar. In a quick glance you can see where you have open time to put new tasks and remind yourself of the big important rocks that you have already scheduled for your day. With this information, you’ll be better armed to face the requests that are waiting in that inbox.
Here is what you need to do in Outlook 2007 and 2010. You can find similar settings in Gmail and Lotus platforms.
When you launch Outlook, it displays Outlook Today view or moves straight to a specified folder. Most of us have specified inbox. However, you can easily change this by doing the following:
- Click the File tab and choose Options (under Help). In Outlook 2007, choose Options from the Tools menu, click the Other tab, and skip to step 3.
- Choose Advanced in the left pane.
- In the Outlook Start and Exit section, click Browse. In Outlook 2007, click the Advanced Options button in the General section and click Browse.
- In the resulting dialog, select the folder you want as the default. Choose calendar instead of inbox.
This is just one of many things that can be done in Outlook that will turn Outlook into a “productivity engine”, allowing you to feel very very accomplished!
Contributed by Suzette Blakemore, Regional Practice Leader, FranklinCovey