Very Useful, Helpful, and Valuable Information

I enjoyed The 5 Choices to Extraordinary Productivity class. Very useful, helpful, and valuable information was shared.  I applied many of the lessons learned over the past three weeks both at work and at home.

I am already better organized with my Microsoft Outlook emails.  I automatically send certain categories of emails to “Delete”.  I made some folders to move other routine categories of emails into that I monitor on a monthly basis.  A feature I started using and am really enjoying is Tasks.  I am better able to track all that I do and need to do.  It helps during staff meetings when updating the group.  Also in Tasks, I save all emails and documents/hyperlinks associated with completing that Task.  It’s nice keeping items in one common area so my “Core Four” are better organized now.

Three key members of our team attended the class earlier in May and we started using the Time Matrix at our staff meetings later that same week.  Of course the first meeting was to present the concept and show an example of how to use the Time Matrix.  It has helped focus our meetings and I believe helps each individual focus their priorities throughout the day and week.

I am more aware of things that pull me toward Q3 and Q4 and can better ward those off.

Thank you for presenting the class.  Again, I really enjoyed it and learned a lot.

-Contributed by a 5 Choices participant

Avoiding Procrastination

How much time do you spend worrying about what you should have already done? Procrastinating is a surefire way to increase your stress, lower your energy and obliterate your productivity.

If you are prone to procrastination, here are some tips for approaching “to-dos” differently.

  • Create a master task list of all the things you need to accomplish.
  • Circle or check the MOST IMPORTANT things on your list and plug them right into your calendar. Doing this will give them a time and space in your schedule. When you leave them on the task list, you are always looking for a time to get them done.
  • Do the things that you like to do the least, first! Once they are done, you won’t be prone to make excuses about moving on to finish the other things on your list that you don’t mind doing.
  • Don’t be a perfectionist. Challenge yourself to finish, first. If revisions are required, go back and do them later.
  • Engage in daily and weekly planning. Sit down with your master task list once per week. Review everything on your list and move the important things onto your calendar. At the end of the day, review what you accomplished. If you missed something, give it a new time and date.
  • Once you’ve completed something that was hard for you to do, stop and notice how great it feels to have it done. Compare this to how you would feel if it were still hanging out there.

Over the years, I have learned that nothing is ever as easy or as hard as I think it will be. Knowing this, makes it easier to start the things I am wary about. In the end, completion of  anything is one of the best feelings in the world.

Contributed by Suzette Blakemore, Regional Productivity Practice Leader, FranklinCovey