The Quadrants Helped Reduce My Stress

Identifying where items fall in the quadrants helped to reduce my stress level. It helps to prioritize tasks and minimize distractions.

Now that I am able to identify when a task is a Q3, distraction to my work load, I can prioritize it easier and while it can still be completed for someone else’s Q1 and while I may still have a sense of urgency for the task I don’t have to accept the burden of the stress of the issue.

Learning how to drag emails to tasks or calendar events has been a life changing experience. I now can move the emails and know that I will be reminded to follow up electronically so I don’t have to try to keep it in my mind until it is done. I can just set the task with a reminder and then forget it so that I can focus on the current task at hand. I have set color coded categories that are Quadrant specific and broken by personal or work. That way when I get a new unexpected Q1 or Q2 task it can quickly and easily see what it moves and what the priorities were without having to review each task.

It only takes a few seconds pre task to set the category but it save a lot of time when you have to readjust your day to work in the unexpected.

Contributed by a 5 Choices Participant

Reduced Inbox Messages from 2500 to 0 in Three Days!

I attended your “Time Management for Microsoft Outlook” Webinar last Friday.   It was the best two hours and money I have spent in quite a while.   I spent the weekend perusing over my many notes from the class and making key decisions about how to handle all future “incoming” information.  I followed the strategies outlined and created well-reasoned filters to “Win Without Fighting” by shuttling Quadrant 3 and 4 messages to Junk Mail which keeps them from my “smart” phone as well as my Inbox.  I already applied Roles and Goals but as the promotional video for the class suggests, I was abusing my Inbox by “sorting gravel” and filing far too many e-mails via Inbox rather than distilling them to a few appointments, contacts, notes, and tasks.  I spent all my “white space” time this week slogging through 2500 messages in my Inbox, deleting almost all of them as outdated information and applying “Turn It into What It Is” to the remainder.  Incredibly, of all that information, very little of it actually qualified as Quadrants 1 or 2 worthy of transformation.  I applied “Link to Locate” to a key task.This material works.  I am very grateful to FranklinCovey for conducting this Webinar.  Thanks so much!

 Luther “Luke” Setzer